IGeLU 2023 Conference and Developers' Day

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Attendance is by invitation only.

Physical session (+ live streaming with Zoom)

Specifically for IGeLU Conference first-timers, but anyone is welcome.

Physical session (+ live streaming with Zoom)

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

Roadmap / Update

General / Other

Physical session (+ live streaming with Zoom)

Our long-term vision for Ex Libris products and services is greater connections for everyone involved. Greater connections across the Ex Libris and Clarivate ecosystem; greater connections across campus and institutions for shared services, shared collections, shared collection development, and greater opportunities for resource sharing. Bringing efficiencies and cost savings through technology and connections.

Strategy

Physical session (+ live streaming with Zoom)

Create the proactive library that engages the entire community and doesn’t just react to the users that walk in the door. From discovery to action, anticipate users’ needs and respond when needed, not when asked, with personalised content and information. In this session, we’ll share our vision for how we think a proactive and personalised experience for all users from students to library staff will make a difference for the future of libraries.

Strategy

Physical session (+ live streaming with Zoom)

In an increasingly digital world, the need for academic libraries to evolve has never been greater. This session will present key findings from our latest Librarian Futures report, focusing on the student perspective. Our research reveals significant gaps between students' expectations and the current offerings of academic libraries. For example, with Google as a primary research tool, libraries must bolster their online presence and engagement strategies.
This session aims to inspire academic libraries to innovate, adapt, and better cater to tomorrow's students. Attendees will gain insights into current challenges, receive recommendations for enhancing the student experience, and understand the evolving role of libraries in student success in the digital age.

Conference theme: Libraries enabling innovation

General / Other

Physical session (+ live streaming with Zoom)

When library doors closed due to the pandemic, resource sharing took centre stage and for many libraries, became a critical service offering. This session will explore the importance of collaboration, the changing nature of library users, sustainability, and collection development.

Strategy

RapidILL / Rapido

Physical session (+ live streaming with Zoom)

This session will cover how to enable the new and exciting features that have been added to Primo VE in recent quarterly releases.

Practical Applications

Primo / Primo VE

Physical session only (no live streaming)

Ex Libris Knowledge Days

Authority control is central to clean and structured bibliographic metadata. Alma offers two strategies for authority linking: character strings and identifiers.
While in the process of changing its main authority vocabulary, the Swiss Renouvaud consortium also decided to modify this basic feature and adopt the ID linking strategy. The latter offers stronger links, more accurate update of bibliographic headings, and is by and large more promising when it comes to future developments towards linked open data.
Thanks to a fruitful collaboration with Ex Libris Premium Consulting Service, Renouvaud could address this challenge. The consortium also took advantage of this major change in configuration to implement a custom tool for authority control.
In this presentation, we will introduce the context of the project, describe the steps needed as well as the difficulties encountered. Finally, we will review the outcome and the advantages of the new configuration.

Development / Initiative

Physical session (+ live streaming with Zoom)

This presentation will demonstrate how the University of Manitoba Libraries (UML) built a digital bookplate website via Primo. Traditionally, the library acknowledges donors by stamping materials purchased through a donation fund. This practice does not allow the library to easily demonstrate the significance of the donor's contribution.
After exploring the options, UML has decided to use Primo to showcase the donor's contribution. This presentation explains how materials purchased through any specific donation fund are identified in Alma and retrieved in Primo, how a Primo View is customized in order to build the digital bookplate website, and how Primo and LibGuides are integrated to make the landing page of the digital bookplate website.
With this practice, UML has a central web space to acknowledge all donors. Existing donors will easily see the collections they have contributed. Potential donors will easily understand how the contribution is acknowledged.

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

The presentation will discuss how The University of Sydney Library applied business analysis principles, to leverage both Alma functionality and new technology, when we implemented the RFID Live Scanning Wand for collection stock-take process in a very large multi-campus environment.

Development / Initiative

Physical session (+ live streaming with Zoom)

Join us for the Leganto product update to hear about new product developments, exciting features, and plans for the future.

Roadmap / Update

Leganto

Physical session (+ live streaming with Zoom)

Update on the activities of the Primo Working Group, and future plans. This is an open meeting, and all are welcome to attend.

Meeting (SC, WG, NUG...)

Primo / Primo VE

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

Roadmap / Update

Rosetta

Physical session (+ live streaming with Zoom)

In academia, we are in a transformative phase of the publishing market, with high pressure to publish, increasing adoption of open access models, and the need to make research outputs more visible, both for assessment and career purposes. In this scenario, academic and research libraries are in many contexts at the forefront of supporting the creation, funding, and dissemination of data while creating opportunities for new roles and development for librarians.
The management of funding requests, open access dedicated funds, article processing charges, transformative agreements, and assessment initiatives require the design of new workflows for a better and more efficient integration between systems. By analysing the case of an academic library already working in these areas using Alma, Converis, and Esploro, the solutions already implemented, their limitations, and the improvements to be made are presented.

Other

Physical session (+ live streaming with Zoom)

This session will present the major upgrade to how analytics reports are made available within Alma. We will include a live demonstration in creating analytics objects for report "consumers" beyond the library as well as for those who use Alma.

Practical Applications

Physical session only (no live streaming)

Ex Libris Knowledge Days

ULiège Library has been working with IdRef French authority file for name and subject access since 2021. In order to improve the cataloguing workflow, we searched for a way to integrate the Alma MDE with the IdRef search and cataloguing Web application. The developed bookmarklet based application allows cataloguers to launch a search in the IdRef Web application from a bibliographic Marc21 record opened for editing in the Alma MDE, and to import the retrieved authorized form, its identifier, and URI in the record. It makes it also possible for cataloguers to easily create new authority records in the IdRef Web application by pre-filling the input fields with the metadata from the record in Alma. Moreover, cataloguers can submit requests for authority record creation, modification, or deduplication. Finally, moving to IdRef led us to change the linking method from text matching to ID matching, employing a large number of batch alignment tasks.

Development / Initiative

Physical session (+ live streaming with Zoom)

What is IGeLU - what it does -- what it can do for you -- Software development Agreement - How to make your votes count

Other

General / Other

Physical session (+ live streaming with Zoom)

Specifically for IGeLU Conference first-timers, but anyone is welcome.

In an effort to make the library’s online presence more intuitive and accessible and to enhance engagement with library users, UNC Charlotte implemented the Ex Libris Library Mobile App in 2023.
While implementation and configuration of the app requires some technical expertise - many aspects of app management require strategic prioritization, communication, and big-picture thinking. Join me as I discuss strategies for managing the first few months following Library Mobile App go-live, and navigating the transition from the weeds of configuration into big-picture planning.
Topics we’ll examine include configuration and strategic management of the app, such as: adjusting existing workflows to include the app, marketing, Quick Polls, Notifications, app design, Alma Letter configuration within the app, collaborative opportunities, best practices, favorite app features, and how the app speaks to our library’s strategic priorities.

Practical Applications

campusM / Library Mobile

Virtual session (and available to physical attendees)

Update on the activities of Rialto Working Group and the Ex Libris Rialto Update. This is an open meeting, and all are welcome to attend and ask questions.

Meeting (SC, WG, NUG...)

Rialto

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

Update on the activities of the Rosetta Working Group and future plans. This is an open meeting, and all are welcome to attend.

Meeting (SC, WG, NUG...)

Rosetta

Physical session (+ live streaming with Zoom)

This WG/CoP meeting is open to all.

For institutions that hold print Government Documents, the presence of the CDI Government Documents resource type can make for an unintuitive user experience: when a user selects that resource type in a blended search, they are excluding all of the local physical government documents. Come hear how the University of Toronto is surfacing our print government documents collections, why we are not using the MARC leader information to do so, and how solving this problem informed our approach to assigning local resource types.

User Experience / Discovery

Physical session (+ live streaming with Zoom)

The University of Nevada Las Vegas Libraries worked closely with the university campus IT department to get access to student (undergraduate and graduate) information from the student information system as well as access to faculty and staff information from the Workday system. The goal of this project was to provide more accurate user record information, which could then be formatted and synced with the Alma system. Previously, employee records were manually created and students were only identified as undergraduate students regardless of matriculation status. The new student user record load process went into effect after UNLV went live on Alma in December 2017 and the faculty and staff user record load process was finalized and implemented in March 2020. This presentation will cover how we output the data from the campus data sources, massage it into XML format using PowerShell scripts and then automatically load the user records into Alma.

Practical Applications

Alma

Physical session (+ live streaming with Zoom)

Discover the substantial enhancements that were done in the past year and see what the future unfolds for Acquisitions in Alma.

Roadmap / Update

Alma

Physical session (+ live streaming with Zoom)

Come and hear about recent major upgrades to the discovery and delivery of digital material by patrons, management and application of copyright terms, upcoming plans for digital lending, data safeguarding, and more.

Roadmap / Update

Alma

Physical session (+ live streaming with Zoom)

Exeter University Library goes live with Alma, Primo VE, Rialto and Rapido in summer 2023. Join Eleanor and Andrew, LMS Trainer and LMS Administrator, to get a hot off the press insight into every Librarian's favourite massive change project! We will discuss how we have approached testing and developing new processes and workflows, as well as efforts to keep the Library Team involved and engaged throughout the project. The challenge and the opportunity lie in the gulf of functionality between Millennium and Encore, adopted in 1999, and the Ex Libris products we are transitioning to. The Team will be forced to think outside the box and completely renew their existing working practices, and we can't wait to let you know how it goes!

Migration / Implementation

Physical session (+ live streaming with Zoom)

The University of Queensland Library has a dedicated focus on our journey building and embedding relationships and participation for First Nations peoples. We seek out opportunities to leverage our Primo discovery layer in these efforts, including with a recent Cultural Sensitivity Statements project. This work included adding a Cultural advice indicator, banner, and facet on evaluated records, and display of an Advisory statement specific to the content. Identification of records extends across UQ systems of Alma, our Archival Management System AtoM, and our UQ eSpace Institutional Repository. Additional project elements include embedding cultural sensitivity messaging and engagement tools across our Library’s web presence, establishing targeted contact points for queries and input, and considering how we might measure the value added. This session will share details of this project, from record metadata in source systems through to discovery and engagement in our online environment.

User Experience / Discovery

Physical session (+ live streaming with Zoom)

Document delivery, whether it's physical or digital, seems to be booming business these days. Actually it always has been or should have been… but the solutions and possibilities which currently exist make it difficult to keep track of evolutions and make it difficult to be sure we're currently offering the best possible services to our end users. In this session we would like to provide an overview of the current Alma related document delivery solutions and zoom in on flows like FN (fulfilment network) and RapidILL which we implemented within the LIBISnet consortium. More specifically, we want to zoom in on the issues we currently experience, hoping we can start a dialogue with Ex Libris and the community to be able to implement the best possible document delivery solution for our end users today (AFN?) and in the near future (Rapido?)!

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

Since summer 2022, our interlibrary loan service has become free of charge for ULiège students, faculty, and staff members. A feasibility study, started in 2019, was completed 3 years later. In March 2020, because of COVID-19, ILL service had become temporarily free for the ULiège community. This was a great opportunity for a real two-year pilot phase. Thanks to the length of the pilot, solid statistics and usage data were obtained and the ILL operators had two years' experience in a free context. Additionally, changes in our workflows such as a new subscription to RapidILL, peer-to-peer resource sharing between Alma institutions and more automation in some tasks have reduced our ILL charges. As a result of the feasibility study, the two-year pilot, some changes in our workflows, and based on reactions of users and ILL staff, it was decided to keep a free ILL service for the ULiège community, with some safeguards to prevent abuses and avoid uncontrolled costs.

Strategy

Physical session (+ live streaming with Zoom)

Update on the activities of National/State/Corporate Communitiy of Practice (CoP). This is an open meeting, and all are welcome to attend and ask questions.

Meeting (SC, WG, NUG...)

National/State/Corporate

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

Linked open data has gained increasing attention in the library community over the past few years. As a web-friendly type of structured data, linked data holds a huge potential to improve library services and transform library technical services, especially in the area of metadata creation, sharing, and re-use.
Ex Libris has raised the priority for developing linked data services and features as demonstrated in their recent presentations at the 2023 ELUNA meeting and the Alma Roadmap for 2023-2024. Based on the announcement by Ex Libris at the ELUNA meeting, libraries that are interested in using BIBFRAME as their cataloging format will be able to do so towards the end of 2024.
With all those exciting developments, are you curious about linked data and potential replacements for the current cataloging formats? And what impact might it have at your library? If you are, please come to this presentation where IGeLU/ELUNA Linked Open Data Community of Practice Working Group members will explain core concepts of linked data in simple terms, demonstrate what libraries can do with linked data, and discuss how libraries may implement linked data at their own institutions.
This could be a good foundational session for those of you who may be interested in attending other linked data sessions at this conference.

Practical Applications

Linked Open Data

Physical session (+ live streaming with Zoom)

Update on the activities of Aleph Working Group. This is an open meeting, and all are welcome to attend and ask questions.

Meeting (SC, WG, NUG...)

Aleph

Physical session (+ live streaming with Zoom)

This WG/CoP meeting is open to all.

Please join us for an Alma product update to hear about Alma's focus on providing more value to the library from workflow simplification, collaborative collection management, Linked Data, and more.

Roadmap / Update

Alma

Physical session (+ live streaming with Zoom)

Libraries are looking for ways to understand more about the collections and identify the diversity gaps within their collections. There is much useful information that is not traditionally found in the MARC record. Wikidata has been used by libraries as a source of linking for information cards, but it has not been used a data source for diversity audits. Taking a sample population from Alma, bibliographic information can be uploaded into OpenRefine where names can be reconciled using Wikidata. Then Wikidata properties can be added to the spreadsheet. This information can travels back to MARCEdit and eventually be imported into Alma. The Wikidata properties are then mapped into local fields and enabled as facets. When we create an Alma scope activating these facets, librarians and staff can drill down on various characteristics including the sex/gender of author, the country of citizenship of the author and the sex/gender of the subject to get a more complete picture of the collection.

Practical Applications

Virtual session (and available to physical attendees)

Inspired by a Developer Network inventory application, a VBA-based Excel workbook was developed for physical item inventory. This is a hands-on inventory tool for barcoded items to compare Alma shelfmark (call number) and complete title information with a physical item. Although not real-time data access, exported inventory data from an Alma Analytics report can be updated daily. VBA macros allow for customization (e.g.: language, specific error types, etc.) to suit the needs of an institution. The interface can record shelfmark (call number)/title discrepancies between a physical item and Alma record data, display color-coded item status problems to be corrected and provide basic alerts, such as an item that has already been inventoried. A USB flash drive is used in conjunction with a laptop to access easily materials on shelves and to avoid authentication and security issues.

Practical Applications

Physical session (+ live streaming with Zoom)

Update on the activities of the Voyager Working Group and future plans. This is an open meeting, and all are welcome to attend.

Meeting (SC, WG, NUG...)

Voyager

Virtual session (and available to physical attendees)

This WG/CoP meeting is open to all.

Strategy

campusM / Library Mobile

Physical session (+ live streaming with Zoom)

Museum M is located Leopold Vanderkelenstraat 28, 3000 Leuven

A corporate update of Ex Libris in 2023 and moving forward, including an introduction to Ex Libris' product vision for the next three years and beyond.

Strategy

General / Other

Physical session (+ live streaming with Zoom)

In a data-driven world, our goal is to help libraries have the data they need to make smart choices and reshape/automate workflows. In this session, we’ll talk about our work to create tools that measure library success across platforms, initiatives, and goals, instead of simply counting staff activity. These tools can help predict and plan the future, ensuring efficient use of limited resources and mission success for the library.

Strategy

Physical session (+ live streaming with Zoom)

Learn how Leganto makes the library a stronger partner in the teaching and learning space. Increasing the usage of library resources in courses, streamlining your library processing workflows, and gaining actionable insights into course activities to enhance library services and impact.

Strategy

Leganto

Physical session (+ live streaming with Zoom)

Strategy

Physical session (+ live streaming with Zoom)

Physical session (+ live streaming with Zoom)

Learn how you can integrate Springshare tools and content (LibGuides, LibCal, LibAnswers, and more!) into your Ex Libris tools including Primo, Alma, and CampusM and vice versa. See how other libraries are integrating their Springshare content and beyond!

Practical Applications

Physical session (+ live streaming with Zoom)

Update on the activities of Alma Working Group. This is an open meeting, and all are welcome to attend and ask questions.

Meeting (SC, WG, NUG...)

Alma

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

This year has seen a large number of enhancements to be included into many products' enhancement cycles - Rialto, Leganto, Alma, Primo/Summon, CDI.

Development / Initiative

General / Other

Physical session (+ live streaming with Zoom)

Discover a tailored session catering to 360 Link, SFX, and Sierra (academic) libraries aiming to enhance electronic resource management while continuing to use their current ILS solution. Delve into the advantages of Alma Starter, a specialized Alma offering crafted to elevate electronic resource workflows while maintaining your existing setup. Join us to uncover the unique benefits and opportunities Alma Starter brings to your library, enabling you to optimize electronic resource management efficiently and effectively.

Practical Applications

Alma

Physical session (+ live streaming with Zoom)

Join us for the Leganto new user experience session. Get an early view of the upcoming user experience changes, coming in 2023, and discover how they can enhance library support for teaching and learning.

User Experience / Discovery

Leganto

Physical session (+ live streaming with Zoom)

This presentation will describe the implementation and adaptation of the Ex Libris Library Mobile Application in five libraries at Tel Aviv University, with a focus on enhancing resource access and user engagement through mobile technology. The process involved a comprehensive needs assessment, customization and integration of the app with existing library systems, extensive training and support for library staff, user engagement through targeted promotion, and an evaluation process that incorporated user feedback for continuous improvement. The presentation at the conference aims to provide insights into the challenges, best practices, and lessons learned from adapting the Ex Libris app to Tel Aviv University's different libraries, highlighting the transformative potential of mobile applications in academic library settings.

Conference theme: Libraries enabling innovation

campusM / Library Mobile

Physical session (+ live streaming with Zoom)

The Alma product team is planning many enhancements and improvements for working with Authority records in Alma in the coming years, and the advice of the Alma Authorities' Focus Group, a group of users and authority experts, is key in making, prioritising, and designing these improvements. Come and hear about our work with the Focus Group and our plans to take Alma's Authorities' capabilities to the next level.

Demonstration

Alma

Physical session (+ live streaming with Zoom)

Meet with us to review recent accomplishments and discuss future plans and features for Summon and 360 products and services. The session will have time for questions.

Roadmap / Update

Physical session (+ live streaming with Zoom)

All French university and higher education establishments' libraries create records and locate themselves in a single catalog called the SUDOC. The records are then transmitted to local systems. This architecture forces libraries to report inventories twice: in their local systems and then in the SUDOC. This is why we wanted to simplify the circuit by automating the creation of inventories between Alma and the SUDOC. This project started in 2018 with the help of ABES (Bibliographic Agency of Higher Education). It has led to the implementation of a synchronization workflow between the national catalog and Alma for electronic documentation. The workflow is currently being deployed in about 15 French institutions. In our presentation, we will first introduce the French landscape of electronic documentation cataloging. Then we will present the workflow configuration, the main difficulties we encountered in this project and the main benefits brought to our cataloging circuit.

Migration / Implementation

Alma

Physical session (+ live streaming with Zoom)

The implementation of PrimoVE in the architecture of the LIBISnet consortium (2021-2022) posed quite a few challenges to our network where cataloguing had increasingly built on local practices that often deviated from the MARC21 standard. Cataloguers were used to 1-key solutions and heavy normalisation. Changing this to a practice where key values must be entered or checked in several places in the record would make cataloguing more complex, less efficient and – errare humanum est – less consistent.
Using Alma functionalities such as validation exceptions, normalization on save and record enhancements, a solution was developed allows the cataloguer to quickly make a basic choice by entering a local 'master key' but leaves execution in the record to the system. This same solution is also very useful to ensure consistency and efficiency in common workflows such as copy cataloguing and duplication records to register both physical and electronic versions of a document.

Practical Applications

Physical session (+ live streaming with Zoom)

Update on the activities of the Consortia Community of Practice and future plans. This is an open meeting, and all are welcome to attend to share your ideas, suggestions and concerns related to Consortium features in Ex Libris's products.

Meeting (SC, WG, NUG...)

Consortia

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

Now that you have been live with Ex Libris products for a while, are you interested in improving efficiency, deploying new features, integrations, or services, or learning more about functionality? Are you looking to fill gaps in knowledge or staffing at your library? Would you appreciate additional assistance with system administration tasks? Would you benefit from expert help to address data challenges or projects? Learn about premium services offered by Ex Libris to fulfill these and other needs. The session includes conversation time between session participants and Services leadership to explore library interests.

Other

General / Other

Physical session (+ live streaming with Zoom)

Despite the many signs in our library, users sometimes have trouble finding the resources they're looking for. The step between the information found in the catalog (Primo) and the physical location of the item is often hard to take. To overcome this difficulty, we embarked on the development of an interactive map that geolocates the resources. The map has been easily integrated into Primo, so that the user can access it directly from the search results and is being pointed to the right shelves. But physical resources are only a small part of what the library has to offer. The next step of our project is to use the interactive map to point out online resources related to physical sections in the library.

Conference theme: Libraries enabling innovation

Primo / Primo VE

Physical session (+ live streaming with Zoom)

In 2018 the National Library of Poland started a new, multiyear programme OMNIS. In years 2022-2025 we are continuing the project within the National Reading Development Programme. Aim of the project is to build a nationwide library management platform basing on Alma and Primo. The project realized since 2018 covers implementation of Alma and Primo in 885 libraries (152 main libraries and 733 branches) by 2025.
In the presentation I am going to describe history of the project, along with challenges that we faced during realization of this complex venture. The presentation will also focus on the organizational aspect of the project – how we chose institutions participating, how they were grouped and how we taught them the system.

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

Join us for a Primo and Primo VE product update, an overview of their roadmaps, and the exciting things coming up.

Roadmap / Update

Primo / Primo VE

Physical session (+ live streaming with Zoom)

Maintaining Leganto reading lists and keeping up to date with new editions can be a complex endeavour. The process of purchasing new editions involves various workflows, and once the books arrive at the library, there are multiple avenues through which staff and instructors may become aware of their existence. Currently, there’s no streamlined method for alerting staff to a new edition.
Leganto users frequently request improved functionality to find new editions of titles on reading lists. Among the top NERS requests in the past two years have been enhancements to identifying new editions.
This presentation will showcase an analytics report developed by the IGeLU and ELUNA Leganto Product Working Group that provides the ability to effortlessly identify the most recent edition of a title on a reading list. It will also describe how the report has been used in several institutions' workflows including in conjunction with the ‘Suggest Replacement’ feature in Leganto. Attendees will have the opportunity to learn techniques for customising the report to suit their institution's specific needs.

Development / Initiative

Physical session (+ live streaming with Zoom)

Update on the activities of the Summon/360 Working Group and future plans. This is an open meeting, and all are welcome to attend.

Meeting (SC, WG, NUG...)

Physical session (+ live streaming with Zoom)

This WG/CoP meeting is open to all.

This session covers the management of Alma from the central consortia office individual members.

Roadmap / Update

Physical session (+ live streaming with Zoom)

The ALMA/PRIMO VE Implementation Project at RCSI Bahrain library aimed to modernize the system, improve services, and develop a new portal. This article discusses the project's phases, best practices, and strategies for implementing an integrated ILS with a small team. It covers key events like data cleanup, forms, integrations, testing, cutover, and issue resolution. Despite challenges, the migration to ALMA with digital content abilities was successfully completed by Jan 31, 2023. Staff training, integrations with external systems, and the use of ALMA and Primo improved efficiency, resource discovery, and performance tracking. The project's success factors included planning, vendor relationships, training, testing, and the team's motivation within the fast timeline.

Migration / Implementation

Physical session (+ live streaming with Zoom)

Update on the work of the Content Working Group for all interested. Attendees are welcome to ask questions and share any Ex Libris content related issues or concerns they have.

Meeting (SC, WG, NUG...)

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

At the University of Salford, the library systems team have been using lean process reviews for the last couple of years to support colleagues wanting to improve processes in Alma and Leganto.
Lean process reviews were developed for the manufacturing industry, but we have found it a useful framework to improve system related processes. It helps us understand requirements and resist the temptation to jump into making system changes before understanding the full picture.
A full Lean review can be very involved and resource intensive. To make it usable for our processes I have identified the key tools which help us identify issues and requirements without taking large amounts of time.
I’ll share how we’ve used lean to review processes in Leganto, purchase requests and laptop loans. I’ll also share tips on how to get started using Lean in your library.

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

Please join us to learn the latest on RapidILL from the exciting growth of this dynamic resource-sharing community to new product developments and features and plans for the future.

Roadmap / Update

RapidILL / Rapido

Physical session (+ live streaming with Zoom)

How about an adventure into the unknown? End-users are quite elusive and it’s not easy to pinpoint their thoughts. Dive into their relationship with Primo VE! This session will present findings from a usability study that was carried out on swisscovery, the Swiss search portal for higher education. The presented study is composed of different parts (a heuristic evaluation, a quantitative survey, usability tests and interviews). Every part provides unexpected findings and suggests, amongst many other results, that end-users choose diverse paths when searching and that they also have very diverse expectations. Together, we will also look at end-users’ ratings and feelings on key features, such as the search functionality, display of results, access to e-resources and physical materials. Come and discover the study's conclusions and our works to further enhance usability.

User Experience / Discovery

Primo / Primo VE

Physical session (+ live streaming with Zoom)

Patron digitization requests allow both staff as well as patrons to request a digital copy of all or part of a physical resource. These requests may be staff-initiated or patron-initiated. This session will cover the configuration of Patron Digitization Requests and show live workflows of its use.

Practical Applications

Alma

Physical session only (no live streaming)

Ex Libris Knowledge Days

These sessions will provide an exploration of Primo VE from three institutions at different phases: already migrated, planned migration, and feasibility of migration. Discussions will include technical hurdles, decision-making processes, challenges, and benefits.

(1) *What's stopping us from migrating to Primo VE? An analysis from a Back Office holdout*, by Corinna Baksik
Harvard University has been on Primo Back Office since 2014. Is it possible to migrate to VE without losing important customizations? We have hundreds of custom normalization rules, 6 external data sources representing over 10 million records, a custom view for image discovery with hierarchical data, a custom view for curated database discovery, and numerous local features. How much of this can VE support? We have no firm plans to migrate as of this proposal submission, but are reviewing the feasibility of doing so. Discussion will include the primary technical hurdles to migration and possible workarounds. Solutions from the audience are encouraged!

(2) *To Primo VE or not to Primo VE and why haven't everyone moved yet and why would you?*, by Gaith Bader
The implementation of library systems witnessed a major shift with the rise of Library Services Platforms that are more complex. Primo VE as the latest discovery layer for Alma was Ex Libris' answer to try reversing the complexity trend. We'll examine decision-making processes surrounding the adoption or non-adoption of VE, exploring the factors that influenced the University of New South Wales Library choices. Despite the benefits offered by VE, such as its real-time discovery and simplified configuration, not all libraries made the switch. We'll explore the reasons behind this, shedding light on the barriers and challenges faced by UNSW Library in deciding to move to VE. Moreover, we'll explore what drives libraries to adopt VE, emphasising the advantages it offers such as better integration and reduced overheads. By examining both the barriers and benefits associated with VE, we'll provide insights for libraries thinking of migrating and offer tips for a more successful one.

(3) *Two Years After Implementation of Primo VE - How Things Stand Without BO*, by Andrea Zech
At the Freie Universität Berlin, we skipped the "Go VE" process and completely rebuilt our discovery layer. Starting from scratch has many advantages, but there are also some limitations that only became clear during implementation. More than two years after its launch, this will be a stocktaking of how things have evolved and what challenges currently exist and will need to be addressed in the future.

Migration / Implementation

Primo / Primo VE

Physical session (+ live streaming with Zoom)

A multilayered collection management approach combining usage metrics with publication and citation data can provide valuable context for your collection decisions. However, it can be time consuming and resource intensive to wrangle the data for a citation analysis. The new integration between InCites and Alma makes it easy to incorporate citation data into your collection development analyses. Quickly add dimension to your reporting with insight into how faculty interact with publications in your collection based on published papers, citations, and other indicators. Attend the session to learn how pre-configured reports in InCites can enrich your collection development.

Demonstration

Physical session (+ live streaming with Zoom)

See how SLSP manages licenses in the Network Zone, including the license terms. We made the process comfy for our licensing colleagues. But that is not all! We are proactive in the field of Open Access and have a community-driven workflow to manage OA e-collections in NZ for all SLSP member IZs. We’ll tell you all about it. But wait, there is still more! The NZ is getting clogged with deactivated CZ records! Of course, we have a workflow for that. Come and have a look!

Practical Applications

Physical session (+ live streaming with Zoom)

Goodbye to the old ILL system and workflows that ran for 20 years. The presenter of this session will describe the decision and the Rapido implementation process of Lingnan University Library with a consortium partner, how this changes our staff and user workflow on the overall resources sharing and interlibrary loan requests, and how it fulfils our expectations.

Migration / Implementation

RapidILL / Rapido

Physical session (+ live streaming with Zoom)

This presentation will discuss the significance of the integration between Alma and Esploro to enable implementation of the ILO Research Repository. The integration process posed several challenges such as ensuring data compatibility, standardization, workflows, and documentation. However, with careful planning, coordination, clear guidelines for mapping data across the two systems, the goals were achieved.

Migration / Implementation

Physical session (+ live streaming with Zoom)

Update on the activities of Leganto Working Group. This is an open meeting, and all are welcome to attend and ask questions.

Meeting (SC, WG, NUG...)

Leganto

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

By bringing Linked Open Data into the library, you're joining a metadata ecosystem of global discoverability and comprehensive interoperability. Cataloguing is far more accurate and much less manual, while search results are relevant, reliable, informative, and fast. We would like to share with you how this vision is becoming a reality in Ex Libris products Alma and Primo. Also, we will present thoughts about how Linked Data and AI are intertwined.

Roadmap / Update

Linked Open Data

Physical session (+ live streaming with Zoom)

Having been live with Alma for just over a year, in this session Nottingham Trent University will share how they currently manage their e-collections, how they utilise the Community Zone and how some of Alma’s advanced tools have helped along the way.

Practical Applications

Alma

Physical session (+ live streaming with Zoom)

The Orbis Cascade Alliance migrated from Primo BO to Primo VE in June 2022. During the migration planning period, the Normalization Rules Standing Group (NRSG) of the Alliance re-implemented over 70 normalization rules for display, search, and facets in Primo VE to best resemble the existing Primo BO discovery interface. This presentation will cover workflows developed to create normalization rules, challenges, and lessons learned while migrating these normalization rules. The extent to which display and facet normalization rules are being utilized by member institutions, steps for promoting their usage, and post-migration improvement based on feedback will also be discussed.

User Experience / Discovery

Physical session (+ live streaming with Zoom)

Are you using Esploro or are you curious about it? Join the Esploro Working Group (WG) in an open meeting to review WG and community activities and offer your input. The meeting will begin with a short presentation about the group and then be opened for discussion and questions on Esploro. Attendees are encouraged to share thoughts and ideas on the WG and Esploro development.

Meeting (SC, WG, NUG...)

Converis / Esploro

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

The European Parliament Library is part of the European Parliament Research Service (EPRS).
Unfortunately, the library is not perceived as a core service, and increasing the visibility of its resources is a critical challenge.
We are using the EBSCO Linked Data services to explore the capabilities offered by linked data to address this problem. Our Alma catalogue is transformed into a graph of Bibframe resources. After this transformation, the service:
• Exposes resources from our catalogue in a publicly-available website (https://link.europarl.europa.eu/)
• Creates connections between Bibframe resources
• Can enrich resources with linked open data
• Can generate HTML widgets to expose subsets of our collection
We will present how we used this service to create visually appealing widgets to advertise our resources in our Libguides. We will also discuss the current limitations found in the service, and how we plan to overcome them.

Practical Applications

Linked Open Data

Physical session (+ live streaming with Zoom)

Join this session to learn about the latest on Rapido, its developments, the community, and the roadmap.

Roadmap / Update

RapidILL / Rapido

Physical session (+ live streaming with Zoom)

Join us to learn how operational information can lead to insight and actions. Learn more about how Ex Libris Analytics can provide insights and what our plans are for Analytics.

Roadmap / Update

Analytics

Physical session (+ live streaming with Zoom)

This session will show how Cloud Apps can add new features beyond core Ex Libris functionality, integrate with other systems, and provide shortcuts and efficiencies for institution-specific workflows.
First, we will give an overview of Cloud Apps, then, via a live demo, we will look at both recently created Cloud Apps and Cloud Apps that have existed for several years.

Practical Applications

Physical session only (no live streaming)

Ex Libris Knowledge Days

This presentation will outline the API integration between Alma and GOBI. This real time process is fully automated and saves the library time during the ordering process.

Practical Applications

Physical session (+ live streaming with Zoom)

Strategy

Interoperability

Physical session (+ live streaming with Zoom)

Connecting users to full-text articles used to be a straightforward process of creating an OpenURL query that linked users from A&I resources to publisher sites. Today, it's not so simple. Several factors now need to be considered in creating a full-text link and deciding which one is used, including which publisher and aggregator sources have the article, the formats available to the user (PDF or HTML), whether the article is Open Access, if the version of record and alternative versions are available, if an article has been retracted or carries an expression of concern, and if the article is from a predatory journal. This presentation describes how the LibKey linking technology uses article-level intelligence and AI-based source selection to navigate the new terrain of linking to provide the fastest, most reliable, and most informed link to full text, every time, wherever the user starts their research journey.

Development / Initiative

Physical session (+ live streaming with Zoom)

The Swiss "Renouvaud" library network groups 150 academic, heritage, public and school libraries managed by 700 professionals, offering services to some 200,000 users. In such a diverse environment, how can the ideas and contributions of librarians and end-users be taken into account transparently in the decision-making processes that shape the network services? The focus of this presentation is how the Renouvaud governance model enables agile operation in daily business. We will demonstrate how Renouvaud applies its core values in practice through its support of libraries and how the inputs and feedbacks of its members are key in the co-building of innovative projects. We will explore how the use of open-source tools developed in-house helps with the automation and efficiency of routine and time-consuming tasks in Alma, and how they provide flexibility in the end-user experience. In particular, we aim to illustrate how the development and sharing of innovative tools within and beyond the Renouvaud network helps to constantly adapt to a changing world and benefits the wider community.

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

When we first implemented Leganto at UWA we set up an ambitious 5-year plan with a dual focus on facilitating self-management of lists by Unit Coordinators and continually increasing take-up of the service to ensure maximum student engagement.
One of the key factors that has allowed us to achieve these goals is having active collaboration across all sections of the Library. We initially created a devolved system of responsibilities for different Library Teams and then continually reviewed and revised this framework over 5 years as we went through staffing restructures and the resetting of strategic priorities. This focus on Library-wide cooperation has played an instrumental role in the ongoing success of embedding Leganto as a vital central pillar in the student learning experience.
This presentation will outline the evolution of our management structure for Leganto at UWA; it will be of interest to other institutions looking for examples of best practice in this space.

Practical Applications

Leganto

Virtual session (and available to physical attendees)

This session contains updates on electronic resource management in Alma, including the new and enhanced Overlap Analysis tool, and the Automatic Update of Electronic Holdings functionality.

Roadmap / Update

Alma

Physical session (+ live streaming with Zoom)

Lean Library’s mission is to help redefine what the library means. This is done via a browser extension that connects with library services, systems, and content to deliver the library directly to the user. During this presentation, Jiri Pavlik, CzechELib & ZISKEJ Project Manager, National Library of Technology will share his experience of how Lean Library helps to deliver their library to meet users in their preferred workflow. Lean Library will also share insights from Ex Libris and Lean Library partners to demonstrate the impact Lean Library has on the usage and awareness of Ex Libris services.

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

Update on the activities of the Linked Open Data Community of Practice Working Group and future plans. This is an open meeting, and all are welcome to attend.

Meeting (SC, WG, NUG...)

Linked Open Data

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

This presentation demonstrates Alma patron deposits for displaying student work. It is a case study of the Master of Architecture Design Theses Collection at Bond University. The collection has launched with the first two exemplars selected by the Abedian School of Architecture.
The Abedian School of Architecture, opened in February 2014 as the only studio-based architecture school in Australia. This studio-based curriculum has informed a unique approach to post-graduate assessment, a design-based thesis in art book format.
The presentation will discuss the partnership between the faculty and the library, the benefits and challenges of using patron deposits, such as increasing the visibility and impact of student work, facilitating access, and managing workflows and metadata.
The presentation will also share some best practices and lessons learned from this project, and provide some suggestions for future developments and collaborations.

Practical Applications

Virtual session (and available to physical attendees)

This presentation will explore emerging trends and innovations in library technology, and their potential impact on libraries in the coming years with a specific focus on how those technologies can be leveraged via the Ex Libris ALMA\PRIMO LSP for most positive impact for our students and staff.
We will begin with an overview of the key technological trends currently shaping the library landscape, including cloud computing, artificial intelligence, and open source software, as well as provide examples of what’s being done in those areas within ALMA. We will then examine specific examples of how libraries are leveraging these technologies to improve services, streamline operations, and enhance the patron experience. We will also discuss emerging technologies and innovations that have the potential to transform the library landscape, including blockchain, virtual and augmented reality, and the internet of things with a specific focus on APIs and technologies that can be adapted and utilized via ALMA\PRIMO. Through case studies and examples, we will explore how libraries can prepare for and adapt to these new technologies. We will conclude with a discussion of best practices for implementation including considerations for staff training, vendor partnerships, and long-term planning and investment.

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

This session will cover several recently added features related to the management of digital resources in Alma:
- Copyright watermarks for image files
- Preventing the download of digital files in the discovery interface
- Closed captions and subtitles for video files
- Adding a non-obtrusive and obtrusive copyright to a digital image

Practical Applications

Alma

Physical session only (no live streaming)

Ex Libris Knowledge Days

Creating web tools that everyone can use, regardless of ability, requires an understanding of a wide range of assistive technologies, accessibility standards and development practices. Join representatives from the Alma platform team and the Clarivate Accessibility Council to hear more about these and other accessibility topics, including what our product development teams have learned from working directly with users of assistive technologies and hear more about accessibility, what it is, what it covers, why is it important and how do we do it.

Development / Initiative

General / Other

Physical session (+ live streaming with Zoom)

Linked open data is not a new topic and there are already many projects and just as many presentations about what you can do with LOD. However, LOD has not yet really arrived in library software. This presentation will attempt to set requirements for library systems so that LOD can be implemented and used effectively and widely by the library community. More than that, the presenters will discuss the ways in which libraries can help system vendors to develop LOD-enabled systems for the future by drawing the experience they have gained in dealing with research information systems, repositories, and open access publications. 

Conference theme: Libraries enabling innovation

Physical session (+ live streaming with Zoom)

Leganto is a course resource list management solution that embeds the library into the teaching and learning workflows. Join us for a demonstration to see how Leganto can help increase the use of library resources in courses, streamline your library processing workflows, and provide actionable insights into the impact of your library collections and services.

Strategy

Leganto

Physical session (+ live streaming with Zoom)

At the Library of the Scuola Normale Superiore of Pisa, we are testing the usage of purchase requests through Alma and Primo.
First, we concentrated on how to modify Alma's flow to fit our workflow, which separates the roles of the person who reviews and approves the purchase from the person who places the order. We discovered a workflow usage mode that simulates the necessary missing steps to do this.
During the service study, we also identified a few issues and criticisms with the current service. For instance, the workflow seems unfinished to the end user and the purchasing operator, resulting in the display of information that is frequently no longer useful. Furthermore, the unavailability in Analytics of data on rejected requests prevents analysis of this important aspect.
In this presentation, we give our ideas for enhancing the service provided by Alma in the various areas in which we have been engaged, also considering suggestions made by other institutions.

User Experience / Discovery

Physical session (+ live streaming with Zoom)

Update on the activities of RapidILL Working Group. This is an open meeting, and all are welcome to attend and ask questions.

Meeting (SC, WG, NUG...)

RapidILL / Rapido

Physical session only (no live streaming)

This WG/CoP meeting is open to all.

Update on the activities of the SFX Working Group and future plans. This is an open meeting, and all are welcome to attend.

Meeting (SC, WG, NUG...)

SFX

Physical session (+ live streaming with Zoom)

This WG/CoP meeting is open to all.

The stars are aligning to enable library discovery to move to another level. The next library discovery experience will be transformative and enable libraries to keep pace with evolving user needs, become more effective through modern technology, and better expose resources in a changing content landscape. Find out what it's all about.

User Experience / Discovery

Physical session (+ live streaming with Zoom)

This session will cover how search scopes allow for grouping of records that meet specific conditions. We will create custom search scopes, assign them to institutional search profiles, and add them to a view’s search profile slot to be presented in Primo VE.

Practical Applications

Primo / Primo VE

Physical session only (no live streaming)

Ex Libris Knowledge Days

This is a drop-in session about the Leganto new UI. You can test the new UI, ask any questions you may have, and share any feedback. Come at any point and stay as long as you want.

Practical Applications

Leganto

Physical session only (no live streaming)

Thanks to good experiences in the past, the Swiss Library Service Platform (SLSP) decided to keep on working with an agile approach for preparing its view (swisscovery) for the go-live of Rapido. This presentation aims to show how this agile approach was structured, its advantages and its limits, and how this allowed the team to both work on the re-design of the view and, at the same time, fulfill the stakeholders’ punctual requests. The speakers will also describe the benefits of the method of prototyping to support the iterative process.

User Experience / Discovery

Physical session (+ live streaming with Zoom)

AI and machine learning are not new, but the rapid uptake of ChatGPT and the OpenAI platform highlight the need to explore how we can benefit from such applications, and if there are any downsides. In this session I will introduce a prototype project at Clarivate to bring generative AI into discovering content. The prototype brings together the convenience of natural language search and conversational answers with the reliability of academic sources. I will discuss the goals, the details of the project, the experiences so far, and the status.

Strategy

Physical session (+ live streaming with Zoom)

Join us for an update on the latest Esploro developments and a roadmap overview, as well as an opportunity for Q&A.

Roadmap / Update

Converis / Esploro

Physical session (+ live streaming with Zoom)

Content requests come in many forms and from many sources. In this session, the paradigm of new content requests is analysed in search of best practices for new content request assessment.

Roadmap / Update

Physical session (+ live streaming with Zoom)

As a digital service provider part of KU Leuven Libraries, LIBIS has been a driver of digital transformations, bringing new innovations on both infrastructure and processes in the library domain. With the intensification of data driven research and the growing importance of FAIR data sharing, our more traditionally focused value proposition for the automation of library services has evolved to include being a trusted partner in the development of research data infrastructures.
This presentation focuses on the potential role of libraries as a trusted development partner for digital strategies and technologies, and our approach to providing a valuable service offering of sustainable research services and expertise on trending topics as FAIR data sharing, cross-domain (meta)data interoperability and trustworthy digital repositories in the context of EOSC. This will be demonstrated through several implementation stories where we are at the forefront of taking Open Science to the next level.

Conference theme: Libraries enabling innovation